We will have a small meeting to go over a few items getting ready for NashCon. After this we will have a game.
4525 Harding Rd
email me if you need info or help
Archive for category Membership
MidSouth BoD meeting
Jan 26
We will be having a meeting at 11am on the 28th. This will be open to the membership and public in general. So, if you did not make last week’s meeting, this is your time to see the ideas and plans for this years NashCon.
We will have gaming after the meeting. Large WWII 20mm game, 40K, Warhammer, Mordhiem, FoW, and boardgaming.
4525 Harding Rd
Please email me if you need help getting to the location, or if you would like to run a game.
Be on the look-out for next month’s meeting.
I hate to call them minutes….as that may label me the official secretary…. an office that someone else has been calf-roped into serving…
At any rate… here are the minutes from the latest board meeting…. from acting secretary Joe Collins….
HMGS-MidSouth Board of Directors Minutes/Report
Meeting June 18th, 2011
Board Members Present…
Joe Collins
Chris Edmondson
Kirk Harris
Scotty Reeves
Absent:
Mike Hicks
1st Order of business…
The board elected a new president…. Chris Edmondson
Original vote was 3 Aye/ 1 Nay/ 1 Not present… with Chris being the nay vote…
The Board promised him that he could wear a really funny hat as president… He changed his vote…
4 Aye / 1 absent.
Bryant Williams our outgoing president was nominated to be secretary… with unanimous approval.
He accepted the job via phone.
Scotty Reeves will remain treasurer by unanimous vote.
Pete Mancini will continue as Web Master by unanimous vote.
David Raybin will remain our legal counsel.
The board at this time expressed their thanks to the following outgoing members for their service…
Neel Woodall as secretary
Mike Randles as a Board Member
Brian Connolly as a Board Member
2nd Order of Business…
The board received a motion to give Pete Mancini $100 to offset the costs involved with being our Web Master.
The motion was seconded and passed 4-0-1.
3rd Order of Business…
The board expressed approval of the election format used this last year. The board unanimously decided to use the same election format next year.
4th Order of Business…
Membership Report-
Scotty reported that membership recovered from a low of 35 last year to 102 active, paid members this year. The board was pleased with the Nashcon strategy that allowed our rolls to be re-established.
5th Order of Business…
The board discussed HMGS-MidSouth outreach. The board was somewhat disappointed with last year’s performance. The board however decided to continue the program this year. Outreach will include hanging posters in gaming stores, Nashcon NashCash, discounts to East Conventions, and hosting games at local stores in our area. Clarksville was mentioned as an area to be targeted. Other store locations and the schedule will be planned at later meetings.
6th Order of Business…
Conventions-
The board heard a motion to renew a Fall convention in Nashville. After debate, the board decided to explore a contract with the Marriot for a Fall convention in the October/December time frame. This will be a one day convention to bring Mid-South gamers back together, foster enthusiasm, and outreach to both board gamers and Fantasy/Sci-Fi players. The Board decided to name the convention… Mid-South Games Day…. in order to reach out to other gamers. The motion was seconded and passed. Details will be announced later as the dates and contracts are worked out.
Nashcon:
The Board was pleased this year with the Nashcon convention. While some areas still need attention, the convention was seen as a success for attendees. While the convention received good reviews…. Scotty presented the financials and numbers..
Nashcon had 182 paying attendees… slightly down from last year.
Nashcon lost approximately $1482.00 this year.
Roughly $8.15/attendee.
Losses were due to the following:
1. The economy caused a small decline in attendance.
2. Costs were higher as we moved to a more tournament oriented strategy.
3. We were short on our room count due the economy and the lack of TillerCon attendees.
To remedy the situation the board decided to do the following…
1. Renegotiation of the Marriot contract. Moving to a 2 year contract will save us approx $800 per year in costs.
2. Better management of the room/nights. We now have a better plan to offset a possible room shortfall.
3. The Board voted to up the convention price by 5 dollars.
New price will be $25 for members, $30 for non-members.
These remedies were passed on a 3/1/1 vote. (The first two were actually unanimous.)
The Board feels that these remedies will set Nashcon back into the “black”. An added plus is that the TillerCon folks have expressed interest in coming back next year. This is not settled yet, but is a good possibility.
The contract renegotiation is underway and close to completion. Plans for Nashcon next year should be announced soon.
Siege of Augusta:
Old Business
The old Board undertook the difficult decision during the open membership meeting at Nashcon to sunset the Siege of Augusta. In short, the folks running SOA were unable to organize the convention again for the coming year. The old Board prudently secured the monies involved with consent and help of the SOA staff.
The current Board entertained a motion from an interested party to run the Siege in the coming year. Great debate followed as to whether to reseed money to resurrect the convention. Due to the time frame involved, the initial layout of monies, and the current state of the HMGS-MidSouth budget, the board decided on a split vote not to support reconstituting the Siege this year (3/1/1). Instead, the Board decided to return the monies that rightfully belong to the Siege group to them for their use (minus a small amount that will be used to pay off an outstanding Web Hosting bill owed by SOA convention). The seed money from HMGS-MidSouth will stay with MidSouth.
Further, the board decided that the SOA group should have the name Siege of Augusta to use as they see fit in order to reconstitute the convention on their own. The Board expressed great regret at this decision. The Board will certainly in the future explore a possible renewal of the relationship should SOA be interested and the financial situation improved.
7th Order of Business:
The Board unanimously decided to send personal thank you notes…. Yep, I’ll write them to our Nashcon Tourney Directors…But don’t feel too good…. they’ll just be emails!
Troy Fuller
Dr. Vandy Dave Cliffel
Photo Dave Crenshaw
Todd “the 40k Man” Perkins
You guys went above and beyond the call. Thank you.
With this the meeting was adjourned….
Next meeting will be scheduled soon.
Joe Collins
Acting Secretary (and Board Member)
HMGS-MidSouth
Quick PS… The Board’s regret in the SOA situation is in not being able at this time to reseed/fund the convention. The Board fully supports the SOA folks using the SOA name if they are able. Sorry that my prose was not clear on this.
If you would like to get important announcements from HMGS-Midsouth there is now an Announcements mailing list. Announcements are sent approximately 6 times a year. Meetings of the board and any critical Nashcon messages will be sent this way. It is a good way to know what is going on with the organizations, upcoming votes, issues and sponsored events. The mailing list is one way so you won’t have to read a lot of discussion.
The form on the contacts page contains everything you need to add or remove yourself from the list.
There will be no HMGS membership meeting on the third Saturday in May, but please try to make it to Wargames on May 22 to help with last-minute Nashcon prep work. Thanks.
Baxter told me that Tracy and Melissa Hale lost much of what they own in the flooding, and they have no insurance. We’ve pulled together to help members before, so let’s give them a hand. Baxter says by next Saturday there will be a donations jar at Wargames. Anyone out of area who would like to make a donation can send it to our p. o. box with a check made out to Tracy Hale. The address is HMGS MidSouth, P. O. Box 111972, Nashville, TN 37222-1972. Thanks. – Gerald Swick
January Meeting Notes
Jan 16
The January meeting of HMGS-Midsouth was held at Wargames Jan. 16. Here is information on what was discusssed.
Membership dues were set at $10 per year. This money helps to support Nashcon and Siege of Augusta and provides discounted entrance to the Big Three: Historicon, Fall In, Cold Wars. We are in the process of moving our treasury to a new bank; shortly thereafter, we will set up to accept payment through PayPal (as well as by check).
The Web site is also moving to a new hosting site. That proved to be a bit more involved than was expected, but Peter Mancini expects to have that completed within the next few days, and he will then redirect the old URL to the new one.
Nashcon is shaping up. We are going to have an officially sanctioned Rogue Trader tournament, featuring Warhammer fantasy battles on Friday, 40K singles and doubles on Saturday, and Lord of the Rings on Sunday. There will be an additional charge of $5 per tournament on top of the $20 Nashcon membership. The Nashcon tournament will be mentioned in White Dwarf magazine.
Two historical tournaments are in the works. Stay tuned.
We have about finished working out space requirements, and it looks like Tillercon computer gaming convention will be held concurrently with Nashcon. Final details should be worked out within the next few days. It was motioned and passed that anyone attending Tillercon, which is a separate convention and must be paid for separately, can also play at Nashcon for an additional $5 on top of the Tillercon admission—which is significantly more than Nashcon because they have to rent computers, but it includes a free computer game, as I understand it. Entrance to the dealer room will be open to all, of course.
Al Gaiser will send out dealer letters next week.
Bryant Williams is investigating prices and options on creating plastic tumblers with a Nashcon logo for sale to help increase our treasury.
More details as they become available.
General membership meeting of HMGS Midsouth will be held 11:00 a.m., September 19 at Wargames new location, 4825 Trousdale Dr., Suite 217, Nashville, TN. Gaming to follow.
