We will have a small meeting to go over a few items getting ready for NashCon. After this we will have a game.
4525 Harding Rd
email me if you need info or help
Archive for category Board
MidSouth BoD meeting
Jan 26
We will be having a meeting at 11am on the 28th. This will be open to the membership and public in general. So, if you did not make last week’s meeting, this is your time to see the ideas and plans for this years NashCon.
We will have gaming after the meeting. Large WWII 20mm game, 40K, Warhammer, Mordhiem, FoW, and boardgaming.
4525 Harding Rd
Please email me if you need help getting to the location, or if you would like to run a game.
Be on the look-out for next month’s meeting.
I hate to call them minutes….as that may label me the official secretary…. an office that someone else has been calf-roped into serving…
At any rate… here are the minutes from the latest board meeting…. from acting secretary Joe Collins….
HMGS-MidSouth Board of Directors Minutes/Report
Meeting June 18th, 2011
Board Members Present…
Joe Collins
Chris Edmondson
Kirk Harris
Scotty Reeves
Absent:
Mike Hicks
1st Order of business…
The board elected a new president…. Chris Edmondson
Original vote was 3 Aye/ 1 Nay/ 1 Not present… with Chris being the nay vote…
The Board promised him that he could wear a really funny hat as president… He changed his vote…
4 Aye / 1 absent.
Bryant Williams our outgoing president was nominated to be secretary… with unanimous approval.
He accepted the job via phone.
Scotty Reeves will remain treasurer by unanimous vote.
Pete Mancini will continue as Web Master by unanimous vote.
David Raybin will remain our legal counsel.
The board at this time expressed their thanks to the following outgoing members for their service…
Neel Woodall as secretary
Mike Randles as a Board Member
Brian Connolly as a Board Member
2nd Order of Business…
The board received a motion to give Pete Mancini $100 to offset the costs involved with being our Web Master.
The motion was seconded and passed 4-0-1.
3rd Order of Business…
The board expressed approval of the election format used this last year. The board unanimously decided to use the same election format next year.
4th Order of Business…
Membership Report-
Scotty reported that membership recovered from a low of 35 last year to 102 active, paid members this year. The board was pleased with the Nashcon strategy that allowed our rolls to be re-established.
5th Order of Business…
The board discussed HMGS-MidSouth outreach. The board was somewhat disappointed with last year’s performance. The board however decided to continue the program this year. Outreach will include hanging posters in gaming stores, Nashcon NashCash, discounts to East Conventions, and hosting games at local stores in our area. Clarksville was mentioned as an area to be targeted. Other store locations and the schedule will be planned at later meetings.
6th Order of Business…
Conventions-
The board heard a motion to renew a Fall convention in Nashville. After debate, the board decided to explore a contract with the Marriot for a Fall convention in the October/December time frame. This will be a one day convention to bring Mid-South gamers back together, foster enthusiasm, and outreach to both board gamers and Fantasy/Sci-Fi players. The Board decided to name the convention… Mid-South Games Day…. in order to reach out to other gamers. The motion was seconded and passed. Details will be announced later as the dates and contracts are worked out.
Nashcon:
The Board was pleased this year with the Nashcon convention. While some areas still need attention, the convention was seen as a success for attendees. While the convention received good reviews…. Scotty presented the financials and numbers..
Nashcon had 182 paying attendees… slightly down from last year.
Nashcon lost approximately $1482.00 this year.
Roughly $8.15/attendee.
Losses were due to the following:
1. The economy caused a small decline in attendance.
2. Costs were higher as we moved to a more tournament oriented strategy.
3. We were short on our room count due the economy and the lack of TillerCon attendees.
To remedy the situation the board decided to do the following…
1. Renegotiation of the Marriot contract. Moving to a 2 year contract will save us approx $800 per year in costs.
2. Better management of the room/nights. We now have a better plan to offset a possible room shortfall.
3. The Board voted to up the convention price by 5 dollars.
New price will be $25 for members, $30 for non-members.
These remedies were passed on a 3/1/1 vote. (The first two were actually unanimous.)
The Board feels that these remedies will set Nashcon back into the “black”. An added plus is that the TillerCon folks have expressed interest in coming back next year. This is not settled yet, but is a good possibility.
The contract renegotiation is underway and close to completion. Plans for Nashcon next year should be announced soon.
Siege of Augusta:
Old Business
The old Board undertook the difficult decision during the open membership meeting at Nashcon to sunset the Siege of Augusta. In short, the folks running SOA were unable to organize the convention again for the coming year. The old Board prudently secured the monies involved with consent and help of the SOA staff.
The current Board entertained a motion from an interested party to run the Siege in the coming year. Great debate followed as to whether to reseed money to resurrect the convention. Due to the time frame involved, the initial layout of monies, and the current state of the HMGS-MidSouth budget, the board decided on a split vote not to support reconstituting the Siege this year (3/1/1). Instead, the Board decided to return the monies that rightfully belong to the Siege group to them for their use (minus a small amount that will be used to pay off an outstanding Web Hosting bill owed by SOA convention). The seed money from HMGS-MidSouth will stay with MidSouth.
Further, the board decided that the SOA group should have the name Siege of Augusta to use as they see fit in order to reconstitute the convention on their own. The Board expressed great regret at this decision. The Board will certainly in the future explore a possible renewal of the relationship should SOA be interested and the financial situation improved.
7th Order of Business:
The Board unanimously decided to send personal thank you notes…. Yep, I’ll write them to our Nashcon Tourney Directors…But don’t feel too good…. they’ll just be emails!
Troy Fuller
Dr. Vandy Dave Cliffel
Photo Dave Crenshaw
Todd “the 40k Man” Perkins
You guys went above and beyond the call. Thank you.
With this the meeting was adjourned….
Next meeting will be scheduled soon.
Joe Collins
Acting Secretary (and Board Member)
HMGS-MidSouth
Quick PS… The Board’s regret in the SOA situation is in not being able at this time to reseed/fund the convention. The Board fully supports the SOA folks using the SOA name if they are able. Sorry that my prose was not clear on this.
Attention all members of HMGS Midsouth. This year 3 positions on the Board of Directors will be opening up. That means until May 22 we will be taking nominations for new members. Of course you can nominate yourself! I strongly urge you to consider running. If you have ideas for how to make HMGS Midsouth better, then join the board.
Nominations are to be sent to President@HMGSMidsouth.org
Don’t hesitate to act! Your gaming organization needs you!
New Board Elected
Jun 1
In the further advancement of our electronic connectedness we have added a new email address: board@hmgs-midsouth.org. This email address links to an electronic distribution that copies your mail to everyone on the board. Got a great idea for the site or important business? This email address will help get you started! The board includes adjuncts now, such as the Website Director (or webmaster@hmgs-midsouth.org.)
In keeping with tradition a secret vote was held outside of normal channels, cloaked in mystery and whispered in dark places. The result is we have a new Chief of the Counter-Revolution. Let the Junta begin. Look for clues as to the identity of the CCR. Even the board is unaware of their identity. As webmaster I’ve been sworn to secrecy: Anonymity is their name, silence their native tongue. What do you get when you discover the identity of the CCR? That may be an even greater mystery.
On May Day Weekend the Mid-South was hit by a 100 year flood *Correction* 500 year flood that has done tremendous damage, taken lives and disrupted a great part of this area. This disaster has affected the members of HMGS Mid-South as well. In spite of this tragedy the membership has urged us to soldier on and continue with Nashcon. In order to do so certain responsibilities will be shifted.
Continue to send game information to GameRegistration@hmgs-midsouth.org. You can continue to contact the President of the organization at president@hmgs-midsouth.org and website issues can still be addressed to webmaster@hmgs-midsouth.org. We have put in place additional forwarding details to make sure someone will be able to receive and respond to your requests. However, we are all under some intense pressure helping our neighbors and friends and businesses dig out so please have some understanding if we don’t reach you within 48 hours.
We appreciate your patience and understanding during this time and encourage you all to come to Nashcon this year.
Sincerely,
The Board of HMGS Mid-South
Charitable donation can be sent to:
Red Cross and Salvation Army of Middle Tennessee. Those wishing to donate to other areas should Google the name of a trusted organization plus flood relief. Any help will be appreciated by those in need.
